Summary description:
The University is seeking an experienced Executive Aide to manage the University President's complex and demanding schedule. The successful candidate will be responsible for coordinating and scheduling all of the President's appointments, meetings, and events, while also ensuring that all necessary preparations and materials are in place. The Executive Aide will work closely with the President's office and other key stakeholders to ensure that the President's schedule aligns with the University's strategic priorities. The ideal candidate will have exceptional organizational and communication skills, as well as the ability to work effectively in a fast-paced, deadline-driven environment. A high level of discretion and professionalism is also essential, as the Executive Aide will be privy to sensitive and confidential information.
Job description:
As an Executive Aide for the University President, your job duties will include: 1. Scheduling and coordinating appointments, meetings, and events for the university president. 2. Managing the president's calendar and ensuring that all meetings and events are properly organized and scheduled. 3. Coordinating travel arrangements for the president and ensuring that all travel arrangements are properly organized and scheduled. 4. Maintaining and updating the president's contacts and address book. 5. Responding to requests for meetings and appointments from internal and external stakeholders. 6. Facilitating communication between the president and other university staff members, students, and external stakeholders. 7. Preparing briefing materials and information for the president in advance of meetings and events. 8 . Managing the president's email inbox and responding to messages on their behalf as appropriate. 9. Providing administrative support to the president as needed, including managing expenses and arranging logistics for events. 10. Maintaining confidentiality and discretion in all aspects of the job.
Remote work with some potential travel.
Eligibility factors:
All Services
