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The Curators for the University of Missouri
Fort Leavenworth, MO
Summary description:
The Missouri Institute for Defense & Energy (MIDE) is seeking a Business Support Specialist II to execute administrative duties for MIDE personnel and collaborators. The ideal candidate will possess a broad understanding of the job duties to include finance and accounting processes, be detail-oriented, flexible, self-motivated, and have critical thinking, problem solving and interpersonal skills. The candidate will be expected to execute on moderately complex tasks with minimal oversight in a fast-paced environment. Excellent oral and written communication abilities are imperative. This position is not hybrid, the candidate selected will work in a shared office space, in-person, Monday-Friday. There is some flexibility on the time/daily hours.
Job description:
Job duties will include, but are not limited to:- Arranging travel and accommodations, and submitting travel reimbursements;- Shipping/Receiving of mail and packages, setting up physical mailboxes for MIDE employees;- Assist the Executive Director and COO of MIDE as needed;- Assist MIDE Fabrication Shop with admin duties;- Tracking purchases, obtaining quotes for items, and working with vendors/customers/collaborators for shipping as required;- Creating and maintaining digital files related to tracking employees and managing ListServs, tracking software purchases, laptop sign-out;- Update MIDE handbook and assist with MIDE website content- Assist with team building activities, which includes membership on the social committee;- Gathering, organizing, and summarizing information on a range of topics, as requested;- Organizing in-person, telephone, or web-based meetings and general scheduling;- Order catering for meetings as needed to include setup and cleanup;- Assist with onboarding new employees or exit process for employees leaving;- Assist with MIDE event planning and bi-annual conferences;- Establishing and maintaining organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables; and,- Other office support tasks as needed.
N/A
Eligibility factors:
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