The Finance Assistant supports OPFOB’s financial operations by performing essential administrative and accounting tasks that ensure accuracy, transparency, and compliance. This role is ideal for someone who is detail‑oriented, organized, and committed to responsible stewardship of donor resources.The Finance Assistant works closely with the Finance Manager/Director and collaborates with other departments to maintain smooth financial processes across the organization.

Key ResponsibilitiesFinancial Record KeepingMaintain accurate and organized financial recordsProcess accounts payable and accounts receivablePrepare and submit invoices, expense reports, and payment requestsEnsure proper documentation for all financial transactionsData Entry & ReportingEnter financial data into QuickBooks Online with precisionAssist in preparing financial statements, internal reports, and summariesSupport monthly, quarterly, and annual reporting cyclesMaintain digital and physical documentation for audit readinessBudget SupportAssist in preparing and monitoring departmental budgetsTrack expenditures and identify discrepanciesSupport leadership in maintaining financial accountabilityReconciliationReconcile bank statements and financial accounts regularlyInvestigate and resolve discrepanciesEnsure accuracy and integrity of financial dataAdministrative SupportFile, scan, and organize financial documentsAssist with scheduling finance‑related meetings and deadlinesSupport coordination of finance‑related events, audits, or reviewsCompliance & AuditingEnsure adherence to OPFOB’s financial policies and regulatory requirementsAssist in audit preparation by gathering and organizing required documentationMaintain confidentiality and uphold financial ethicsCommunication & CollaborationRespond to staff and vendor inquiries regarding financial mattersCollaborate with other departments to ensure smooth financial workflowsMaintain a professional, service‑oriented approach in all interactions

Associate degree in Finance, Accounting, Business Administration, or related field required, or equivalent work experiencePreferred certifications (not required):Certified BookkeeperQuickBooks CertificationFinancial Accounting Certification