The Pennsylvania State University - Administrative Support Manager Internship at the Applied Research Lab (ARL) at Penn State

The Administrative Support Manager intern will be fully integrated and productive within the Information Dominance Office, Applied Research Laboratory (ARL) at Penn State. Training includes understanding the structure and purpose of the Information Dominance Office, undergoing systems and tools training - Microsoft Office Suite (PowerPoint, Word, Outlook, and Excel) refresher; and familiarizing with ARL/Penn State's intranet and homepage management system. Training will include role-specific tasking to understand workflow and priorities, and managing the administrative workload, prioritizing tasks, and ensuring compliance. It will also include project management opportunities, and calendar and schedule management and team communication, and document management and reporting.

The Administrative Support Manager will manage the operational activities of the Information Dominance office including setting priorities, supervising Administrative Assistants across several divisions, and supporting the Program Finance Manager in various reports and financial tasks.The Administrative Support Manager will manage the operational activities of the Information Dominance office including setting priorities, supervising Administrative Assistants across several divisions, and supporting the Program Finance Manager in various reports and financial tasks. RESPONSIBILITIES:• Manage, direct, and oversee general administrative functions and activities of Information Dominance, Program Management Group, and other assigned senior leadership positions• Perform complex and confidential administrative duties and responsibilities in support of the office• Monitor human resources, security, and facility processes and documentation to ensure deadlines are met• Lead and supervise the administrative staff including overseeing departmental hiring, training, and evaluation of assigned support staff, setting the standard for professional behavior, effectively communicating roles and direction, and ensuring competency throughout the administrative ranks• Manage the administrative workload and workflow for the office including prioritization, generating solutions, improving efficiency, meeting deadlines, and ensuring compliance• Manage assigned projects; develop work plans and oversee project phases to ensure effective and efficient workflow• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments, and special events for the office in multiple calendars across offices and including government sponsors• Coordinate with facilities in managing moves and repairs• Oversee departmental hiring and training including required monthly compliance• Support the Information Dominance Director in creating PowerPoint presentations as well as office memos, announcements, and internal publications• Update Information Dominance’s Homepage and Intranet pages