Summary description:

Performs a combination of clerical and physical tasks to support departmental operations, e.g. filing, copying, and updating databases. Typical duties include assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information. Under the direction of the Human Resources Manager is responsible for coordinating and processing HR related documentation, providing support and assistance for a wide range of Human Resources functions including, Worker’s Comp, benefit processing and HRIS input, research and/or analysis of benefit related issues.

Job description:

• Serves as the initial POC (point of contact) for benefits administration including new hire enrollments, claims resolution, change reporting and communicating benefit information to employees.• Provides administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll.• Responsible for processing benefit, compensation and other HR related documentation (i.e., PANs, direct deposits, tax changes, etc.)• Maintains Human Resources Information System (HRIS) records. Generates reports related to benefits, attrition/vacancy reports, employment actions, etc.• Drafts HR related communications.• May assist with employment efforts such as job postings, screenings, etc. • Conducts New Hire Orientation as needed. • Schedules/arranges events, meetings, conferences, interviews, orientations or other workplace activities or appointments.• Assists with the processing and maintenance of affirmative action and EEO data.• Maintain I-9 data including the use of E-Verify for reporting purposes.• Communicates and interacts with outside agency representatives, organization personnel or other parties regarding Human Resources administrative functions (i.e., unemployment requests/inquiries, Worker’s Compensation Claims, drug testing, physicals, employment verifications, benefits subrogation or other informational requests. • May index, classify, code, enter, update, file and/or retrieve records, charts, reports or documents and perform routine file maintenance by identifying deficiencies, checking for missing information or replacing worn materials as needed. • Conducts business ethically and within all guidelines established by company policies.• Assist with covering the receptionist desk as needed.• Timekeeping entry.• Performs other related duties as assigned. Accountable For:• Maintaining confidentiality with regard to Human Resource functions, activities and information.• Working with the Human Resources Manager to outline work to be done, after which incumbent is expected to work independently.• Communicating effectively orally and in writing.• Completing all mandated training requirements per government and management directives.• Timely and cost-effective performance of duties.• Dealing with a variety of people in a professional, courteous manner in diversified situations.• Adherence to established company safety policies and good industrial and office safety practices.• Compliance with company Standard Operating Procedures and Personnel policies and procedures.• Effectively coordinating a number of projects simultaneously.• Having the ability to work well under pressure.• Harmoniously working with other Chugach employees and customers.

Eligibility factors: