Summary description:

McIntosh Area School seeks a transitioning service member for a 26-week Administrative Assistant position beginning May 30, 2026. This hands-on training opportunity combines charter school operations with library development in a small school environment serving VPK-5th grade students in rural Florida.Participants will establish our school library system from the ground up while gaining comprehensive exposure to educational administration, compliance, enrollment management, budget coordination, and community engagement. This dual-focus role provides 40 hours per week of practical experience in nonprofit management, project leadership, and customer service within an educational setting.Training progresses through four phases: orientation and foundational skills (Weeks 1-4), library development and administrative skill-building (Weeks 5-12), independent operations and advanced responsibilities (Weeks 13-22), and completion with transition preparation (Weeks 23-26). Participants receive direct mentorship from school leadership, demonstrating mastery through a standardized evaluation rubric.Strong candidates possess organizational skills, self-motivation, and comfort working with children and families. Upon successful completion, participants receive a certificate documenting 1,040 training hours, a detailed letter of recommendation, and potential consideration for continued employment. This program offers transferable experience applicable to careers in education, library services, nonprofit management, or business administration.

Job description:

Position: Administrative Assistant - Charter School OperationsPrimary Responsibilities:Library Development & Management (50% of time):Design and implement a functional school library system from the ground upConduct complete inventory and catalog existing book collection using library management softwareOrganize physical library space with shelving, signage, and age-appropriate displaysEstablish circulation procedures including checkout systems, borrowing policies, and trackingCreate reading programs and literacy initiatives to promote student engagementCoordinate book fairs and literacy eventsCharter School Operations & Administration (50% of time):Support daily administrative operations and office managementLearn charter school compliance requirements, governance structures, and reporting obligationsAssist with student enrollment, record keeping, and family communicationProcess documentation using student information systems while maintaining FERPA complianceSupport facilities management, resource coordination, and vendor relationsTrack budget expenses, process purchase orders, and maintain financial documentationParticipate in strategic planning and school improvement initiativesCreate reports and presentations using data to inform decision-makingAdditional Duties:Provide professional customer service to families, staff, and community partnersAttend and support school events as neededMaintain organized documentation and standard operating proceduresCollaborate with principal and staff on continuous improvement effortsWork Schedule: Monday-Friday, 40 hours per weekSupervision: Reports directly to Principal; receives weekly mentorship and performance feedback

Eligibility factors: