Grey Matters Defense Solutions, LLC - Grey Matters Defense Solutions

Opportunity for an Office / Security Manager.

We are seeking a proactive and adaptable individual to fill the role of Office Manager & Operations Assistant. This position encompasses traditional office management duties along with light labor tasks. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle both administrative and physical tasks efficiently.KEY RESPONSIBILITIES:• Office Managemento Manage office supplies inventory and reordering supplies Keep supply room well organized, neat and orderly Assist employees when supplies are needed Order GMDS merchandise on an as needed basis o Computer Inventory and tracking o Handle incoming and outgoing mail and packageso Escort visitors ensure they are signed in & out and have a visitors badgeo Schedule monthly Sam’s Club ordering and delivery o Event Planning  Organize team events with the division leads Making reservations  Communicating to employees about the event• Administrative Supporto Provide administrative assistance to various departments, including filing, data entry, calendar management, interview scheduling and travel planningo Assist in scheduling appointments and meetingso Assist in drafting reports such as reports and or presentationso Point of contact for all incoming and outgoing packages and mail o Order breakfast/lunch for important meetings • Light Laboro Perform spackling, painting, and sanding tasks as required to maintain office walls, ceilings, and surfaces  Must be able to drive in your personal vehicle to supply store purchase supplies on a company cardo Assist in minor maintenance projects such as building desks, moving equipment and furnitureo Reorganize the training room into a conference room• Facilities Managemento Manage maintenance ticketso Coordinate office maintenance tasks, including repairs, upkeep, replacement of office and kitchen equipment Ensure both kitchens are stocked with tea, coffee, creamer every morningo Scheduling maintenance o Locating and scheduling repairso Dispose of office furniture that is not being used  Coordinate with external vendors to rent dumpsters Coordinate with external vendors to move heavy office furnitureo On-call for Sensitive Compartmented Information Facility (SCIF) Carry security phone and respond to any alarm calls Live within five (5) minutes from office to respond to SCIF alarmsAbout you:• Previous experience in office administration or similar role• Strong organizational and multitasking abilities • Excellent communication and interpersonal skills• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)• Ability to perform physical tasks, including spackling, painting, and sanding• Must be able to lift 50lbso When performing light labor, proper safety measures must be in place such as lifting support, and proper mask for painting and sanding• Must have a valid driver’s license, and car to pick up office supplies as needed• Must be able to get a TS/SCI security clearance o U.S. Intelligence Community careers - Security Clearance Process (intelligencecareers.gov)• High School diploma or equivalentGrey Matters Defense Solutions provides transformational leadership, building aware-winning teams and products. Grey Matters Defense Solutions’ most valuable assets are the more than 55 + employees, consisting of data scientists, custom software developers, and analysts/subject matter experts, with senior-level personnel formerly from DIA, NRO, NSA, and the US Armed Forces. Our employees have a depth of analytical knowledge which provides them with a deep understanding of managing and delivering products within government systems. Join our team of exceptional developers, architects, and data scientists!All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Salary Range: $40,000 - $50,000Grey Matters Defense Solutions offer a comprehensive benefits package including medical, dental, vision, life insurance, short-term and long-term disability. Additional Benefits:• SEP IRA 25% of base salary• PTO Six weeks• IBA 12.5%• Employee assistance program• Employee discount• Flexible spending account• Health savings account• Referral programGrey Matters Defense Solutions’ most valuable assets are the more than 60 employees, consisting of data scientists, custom software developers, and analysts/subject matter experts, with senior-level personnel formerly from DIA, NRO, NSA and the US Armed Forces. Our employees have a depth of analytical knowledge which provides them with deep understanding of managing and delivering products within government systems. Grey Matters Defense Solutions provides transformational leadership building aware-winning teams and products.Join our team of exceptional developers, architects and data scientists!Visit us at www.greymattersdefense.com https://www.linkedin.com/company/grey-matters-defense-solutions/“Know Your Rights: Workplace Discrimination is Illegal”Questions contact: jenny.rosenberg@greymattersdefense.com